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Call for Sessions: 2019 Annual Coordinator Forum

Call for Session Proposals for the Pre-Conference Course at the Annual Educational Conference for Coordinators

*Note: This page contains submission instructions for the Coordinator Forum. To submit a proposal for the Annual Educational Conference, click here.

The 2019 Annual Coordinator Forum will be held Thursday, March 7, 2019, as part of the pre-conferences to the 2019 ACGME Annual Educational Conference taking place March 7-10 at the Rosen Shingle Creek Resort in Orlando, Florida. The Coordinator Forum is for both new and experienced residency, fellowship, and institutional program coordinators who assist the program director or designated institutional official (DIO) at their institution. The agenda will include plenaries and workshops on topics of interest in graduate medical education

The ACGME invites proposals for sessions at the 2019 Annual Coordinator Forum. All sessions should be facilitated by one or two individuals and last for 60 minutes. Deadline for proposals is Friday, June 8, 2018.

Proposals should focus on innovative and creative topics geared toward the role of coordinators as they carry out the duties of their post. The Planning Committee sent out a survey to the 2018 attendees immediately after the forum asking what they were interested in seeing in 2019. The response was amazing. Over 500 coordinators provided topics of interest. The overwhelming request was for expanded and enriched sessions for experienced coordinators, and more for the new coordinator. Trying to summarize this for the Call for Sessions was difficult, but the most popular topics are listed below. Please rely on your expertise and do not be afraid to collaborate with someone from another institution.

New Coordinator Topics:

  • A year in the life of a coordinator
  • Day-to-day activities
  • Actual timelines
  • Starting a program
  • How-to sessions

Experienced Coordinator Topics:

  • Budgeting and financial issues
  • Action planning
  • A detailed focus on management and leadership
  • Organization and time management
  • Problem solving
  • Tips and tricks
  • Motivation and inspiration to reach higher
  • Professional development
  • Research, including grant writing, developing a QI program, and abstracts/posters
  • Productive delegation
  • Best practices
  • Smaller programs
  • GME-specific sessions
  • Discussion of the Common Program Requirements, including the new ones
  • Developing networks
  • Coordinator well-being
  • Professionalism
  • Technology and real-word experience

If the proposed workshop discusses operational solutions that can be purchased, discussions must be limited to the solutions with no mention of proprietary products. It is contrary to ACGME policy for the ACGME to endorse, or appear to endorse, a particular product.

Based on the learning plan for the submission, the ACGME Conference Planning Committee will determine which workshops are considered for plenary sessions. Plenaries are didactic sessions presented to the entire forum.


Workshop enrollment is limited to 250 participants and seating is set in rounds.

The most successful workshops:

  1. Limit their lecturing and didactics
  2. Are as interactive as possible and encourage discussion and an exchange of ideas
  3. Leave at least 20 minutes for discussion
  4. Provide a format for the audience to be heard
  5. Offer concrete deliverables and achievable "take-home" messages and tools

For accepted sessions, the ACGME offers a pre-conference registration fee waiver for up to TWO speakers per session. Those speakers will be able to attend other sessions during the Forum at no cost during the pre-conference.

All applicants who submit session proposals will be notified by e-mail the week of July 23, 2018 as to whether or not their session was accepted.

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Annual Educational Conference Submission Questions:

ACGME Annual Coordinator Forum Submission Questions:

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