May 16, 2022

ACGME e-Communication - May 16, 2022

Requirements for Review and Comment

The following Program Requirements Requirements and accompanying Impact Statements are posted for review and comment, here:

Comment Deadline: June 16, 2022
Common Program Requirements (Residency)
Common Program Requirements (Fellowship)
Common Program Requirements (One-Year Fellowship)
Common Program Requirements (Post-Doctoral Education)


NEW! Burden Reduction: Faculty Board Certification Update

As part of the ACGME’s commitment to and continued efforts toward improving the user experience, beginning July 1, 2022, the ACGME will default to using data obtained from the American Board of Medical Specialties and American Osteopathic Association for faculty certification. These data will be populated into the Faculty Roster in the Accreditation Data System (ADS) and used during program review and in accreditation and recognition site visit materials. This change is intended to reduce programs’ data entry burden. Programs will no longer be required to manually enter faculty members’ ABMS/AOA board certification data in ADS.

Physician faculty members will be matched to the datasets based on National Provider Identifier (NPI) number, as well as name, date of birth, and medical school graduation year. Faculty members who are newly entered into ADS will have their certification information matched and populated within 24 hours. If a faculty member’s certification information is missing or inaccurate, programs will be able to provide the ACGME with the correct details in the faculty member’s profile. For faculty members who are certified by another body, are board-eligible, or are not certified, programs will continue to manually provide that information.

What do programs need to do now?
NPI numbers entered in ADS must be accurate and complete. As soon as possible:

  • Check the program’s Faculty Roster in ADS for any required missing data.
  • Verify NPI numbers are accurate; if a faculty members’ NPI number is missing or unknown, use the “Search National Provider ID” link, provided in ADS, to look it up. Faculty data can be downloaded from the Reports tab.

Further updates will be provided in subsequent communications and posted in the ADS Help Center.


NEW! Resident/Fellow and Faculty Survey Multi-Year Reports Now Available

Additional ACGME Resident/Fellow and Faculty Survey reports are now available in ADS for programs that participated in the 2021-2022 surveys but had fewer than four survey takers scheduled to participate. These reports aggregate survey data across multiple reporting years, allowing the ACGME to provide feedback to programs that would otherwise not receive a report due to a smaller cohort of survey takers.

Programs will receive this multi-year report if they had at least four total survey takers complete the survey over the past few academic years. In an effort to provide increased visibility into survey data this academic year, the multi-year aggregated report for the 2021-2022 academic year will only contain three years of survey data instead of the standard four. These reports are available by logging into ADS and navigating to the "Surveys" tab for programs, and the "Reports" tab for Sponsoring Institutions (under the Resident/Fellow and Faculty Surveys option).

Email questions to ads@acgme.org.


Participate in the National Learning Community of Sponsoring Institutions Meeting - Deadline Friday!

Call for Submissions is Open
The ACGME is hosting a National Learning Community of Sponsoring Institutions Meeting in Chicago on September 7-8, 2022. The meeting will offer opportunities to learn and connect with other institutional leaders (GME) with an emphasis on the objectives of the Sponsoring Institution 2025 (SI2025) project.

Sponsoring Institutions and designated institutional officials (DIOs) will collaborate through shared educational experiences, explore successful practices to strengthen Sponsoring Institutions and clinical learning environments, and solve challenges together.

Those interested in sharing their expertise at this meeting should visit the meeting's web page for details.

Submissions are due May 20, 2022 at 5:00 p.m. Central.


Selected #ACGME2022 Presentations Available to View in Learn at ACGME

Selected presentations from the 2022 ACGME Annual Educational Conference are now available to the GME community for free in Learn at ACGME. Users must have or create a free account in Learn (create an account here) to access these presentations. Once logged in, either search for the specific titles listed below or go to the ACGME Annual Educational Conference section and click on 2022. Presentations available are:

  • Introductory Course for New Program Directors (Learning Path for new program directors; includes six short courses)
  • 29 Review and Recognition Committee Updates
  • The Starting Line: Site Visit Preparation for Sponsoring Institutions and Programs
  • Preparing Residents/Fellows to Manage Pain and Substance Use Disorder
  • ACGME Equity MattersTM – Moving from DEI Conversations to Action
  • Medically Underserved Areas/Populations: Partnerships to Establish and Sustain Rural GME

Email questions regarding Learn at ACGME or access to the platform to desupport@acgme.org.


AWARE Series on Cognition and Well-Being: The Role of Belonging in Well-Being

In this new episode, Stuart Slavin, MD, MEd and Anne Gravel Sullivan, PhD discuss the relationship between belonging and well-being with Dr. Mukta Panda, MD, MACP, FRCP-London. Dr. Panda, assistant dean for well-being and medical student education, as well as a professor of medicine at the University of Tennessee College of Medicine at Chattanooga, reflects upon her own struggle with well-being and how it ultimately led her to study the importance of a personal sense of belonging. Additionally, they analyze how well-being can be achieved when students and physicians can comfortably be their authentic selves, rather than attempting to fit into the mold that they feel pressured into being.

Search “ACGME AWARE” on Spotify, RadioPublic, or Apple Podcasts to find this episode.


Webcast for Program Directors and Coordinators on the 2022-2023 Annual Update Changes

This webcast will provide information about the Accreditation Data System (ADS) Annual Update timelines and changes for Academic Year 2022-2023 to help designated institutional officials, program directors, and coordinators better prepare for and effectively complete the Annual Update.

Register Here
Thursday, May 26, 2022
11:30 a.m.-12:45 p.m. Central

The recorded webcast will be available in Learn at ACGME within a week of the live presentation. (A free account is required to access materials in Learn at ACGME.)


Office Hours with the Institutional Review Committee Executive Director - Times Updated

Institutional Accreditation staff members recognize that designated institutional officials (DIOs) and institutional coordinators are currently preparing for changes related to institutional accreditation and recognition. Institutional Review Committee Executive Director Paul Foster Johnson will host office hours to provide an informal opportunity for members of the GME community to get answers to questions on the following topics:

  • Institutional Requirements Concerning Medical, Parental, and Caregiver Leaves of Absence
    May 10: 12:00-1:00 p.m. Central
    Zoom meeting ID: 938 0158 8522 (ID is linked)
    Zoom meeting passcode: 822717
  • Sponsoring Institution-Based Fellowship: Health Care Administration, Leadership, and Management
    May 13: 2:00-3:00 p.m. Central
    Zoom meeting ID: 915 7558 7907 (ID is linked)
    Zoom meeting passcode: 620957
  • Recognition of Sponsoring Institutions with Non-Standard Training Programs for Physicians with J-1 Visas
    May 17: 3:00-4:00 p.m. Central
    Zoom meeting ID: 939 8032 1658 (ID is linked)
    Zoom meeting passcode: 899195
    NOTE: The time was incorrect in last week's e-Communication. The item has been corrected and the ACGME regrets the error.

No advance registration or RSVP is required. Email questions to irc@acgme.org.


ACGME Seeks Members for MUA/P Advisory Group

The ACGME is forming an Advisory Group that will provide consultation concerning implementation of the ACGME’s framework for medically underserved areas/populations (MUA/P) and GME. Nominations are open now until June 1, 2022 for individuals representing diverse perspectives with expertise in GME, MUA/P, and/or health care policy/governance. Members (designated institutional officials, program directors, and senior clinical executive leaders) and public members will serve up to three-year initial terms with the option of renewing for an additional three-year term. Resident/fellow members will serve two-year terms. Self-nominations are accepted.

Details: Additional information is available on the MUA/P Advisory Group web page of the ACGME website.
Contact: Laney McDougal
Deadline: June 1, 2022


Milestones Year-End Reporting

The Milestones reporting window is open until Friday, June 24, 2022. Milestones assessments can be submitted via the Accreditation Data System during this period. Email technical assistance questions to ADS@acgme.org. Email content questions to milestones@acgme.org.


NEW! JGME Articles of the Week

Making the Personal Statement “Truly Personal”: Recommendations From a Qualitative Case Study of Internal Medicine Program and Associate Program Directors
Marie Moulton, MD; Katie Lappé, MD; Sonja E. Raaum, MD; Caroline K. Milne, MD; Candace J. Chow, PhD, MA
The personal statement is an integral part of the residency application and is the only part that directly addresses the program director. As residency programs move toward more holistic reviews of applicants during selection, this qualitative study of internal medicine program directors and associate program directors aims to clarify the weight given to personal statements, as well as what program directors look for when selecting applicants to interview and rank.

Implementing Systematic Culture Change to Improve Diversity in Graduate Medical Education
Herodotos Ellinas, MD, MHPE; Franklin Trimm, MD; David Kountz, MD; Jessica Bienstock, MD, MPH
The culture of a program and its Sponsoring Institution can have a strong influence on whether medical students or potential faculty members apply, interview, and accept a position. This latest article in JGME’s Diversity, Equity, Inclusion, and Justice Rip Out series argues that, while difficult and time consuming, culture change is necessary in recruiting and retaining diverse faculty members and learners. Adapting Kotter’s eight-step model for organizational culture change, it provides practical and critical steps in leading a systematic culture change to improve diversity, equity, inclusion, and justice in medicine.


Basics of Accreditation Workshops for New Program Coordinators - Deadline Wednesday!

New program coordinators: Get a head start by attending one of this year's Basics of Accreditation Workshops! They will be held virtually in May and June; space is limited and available on a first come, first served basis.

The deadline for registration for the first workshop on May 25 is Wednesday, May 18. This workshop is for program coordinators in the following specialties:

  • Dermatology
  • Family Medicine
  • Obstetrics and Gynecology
  • Ophthalmology
  • Plastic Surgery
  • Surgery
  • Thoracic Surgery
  • Urology


The two-part, specialty-specific workshop series is designed for coordinators with fewer than two years' experience in the coordinator role and will assist them in understanding the basics of ACGME accreditation of residency and fellowship programs.

Visit the Basics of Accreditation web page for details.


NEW! ACGME Seeks Institutional Review Committee Member

The Institutional Review Committee is seeking one designated institutional official to serve a six-year term beginning July 1, 2023. Additional information is available on the Documents and Resources page in the Institutional Review Committee section of the ACGME website.

Apply by September 5, 2022. Email questions to irc@acgme.org.


ACGME Seeks Public Member

The following Review Committee is seeking its next public member for a six-year term beginning July 1, 2023. these members share the perspective of the public, foster public accountability, enrich the work of the Committee through outside expertise, and create transparency. While nominees cannot be physicians, other health care professionals are permitted if they are not employed by an organization with ACGME-accredited residency or fellowship programs.

THORACIC SURGERY
Details: Additional information is available on the Documents and Resources page of the Thoracic Surgery specialty page of the ACGME website.
Contact: Michelle Armstrong
Deadline: June 30, 2022


NEW! ACGME Seeks Resident Members

The following Review Committees seeks nomination for their next resident member positions. Nominees must be enrolled in an ACGME-accredited residency or fellowship program at the time of the appointment and may not serve more than one year beyond completion of that residency or fellowship. After review and consideration of all nominees, the Review Committee will forward its selection to the ACGME Board of Directors for approval. Terms begin July 1, 2023 and end June 30, 2025.

NEW! INSTITUTIONAL
Details: Additional information is available on the Documents and Resources page of the Institutional Review Committee page of the ACGME website.
Contact: irc@acgme.org
Deadline: September 5, 2022

THORACIC SURGERY
Details: Applicants must be a current PGY-2-5 during the 2023-2024 academic year. Additional information is available on the Documents and Resources page of the Thoracic Surgery section of the ACGME website.
Contact: Michelle Armstrong
Deadline: June 15, 2022


NEW! Health Care Administration, Leadership, and Management Application Available

The application and list of required uploads for the Sponsoring Institution-based fellowship in health care administration, leadership, and management are now available. Sponsoring Institutions can begin applications in ADS in late June 2022. Application reviews will be scheduled on a first-come, first-served basis beginning this fall.

Email questions to irc@acgme.org.


NEW! New Institutional Resource Available

A new Frequently Asked Questions document about sponsorship changes and Sponsoring Institution and program name changes has been posted to the Documents and Resources page of the Institutional Review Committee section of the ACGME website.

Email questions to irc@acgme.org.


Dermatopathology Program Requirements: 10-Year Major Revision - Deadline Friday!

As part of the 10-year major revision process to the Program Requirements for Graduate Medical Education in Dermatopathology , the ACGME is soliciting feedback from the community.

The process starts with general feedback on the current set of Requirements, which can be accessed from the Program Requirements and FAQs and Applications page of the Dermatology section of the ACGME website. During this 30-day review process comments must be limited to the subspecialty-specific requirement language (regular text), as the Common Program Requirements (bold text) are not up for revision; any comments relating to the Common Program Requirements will not be considered in the process.

Send comments in a Word document to Dermpathreviews@acgme.org by Friday, May 20, 2022.


Institutional Requirements Major Revision Advisory Group

The Institutional Review Committee seeks recommendations for members for a multi-stakeholder advisory group to inform the major revision of the ACGME Institutional Requirements. The Committee values diversity and wants to include perspectives from a variety of institutional roles. Recommendations of chief executive officers, chief medical officers, chief nursing officers, chief academic officers, program directors, residents/fellows, and public members are welcome.

When selecting candidates, the Committee will consider skills, professional qualifications, geographic representation, individual diversity of members, and diversity of Sponsoring Institution types. The group’s first meeting will be in August 2022.

Email the name, contact email address, and title for the recommended individual, as well as a paragraph explaining why this person should be an advisory group member to dio@acgme.org by Friday, June 17, 2022.


Colon and Rectal Surgery Block Diagram Template Available

A block diagram template is posted on the Documents and Resources page of the Colon and Rectal Surgery section of the ACGME website, as well as in the Specialty Instructions link in the Accreditation Data System “Sites” tab. Programs are encouraged to use this new template for the Annual Update, complement requests, and requests to add participating sites effective immediately; programs will be required to use the template effective July 1, 2022.

Email questions to Accreditation Administrator Jules Girts.


Meeting and Agenda Closing Dates Posted

Meeting dates are listed on the overview page of each specialty section on the ACGME website. While many specialties have already updated their information, updates may continue until July 1, 2022. Meeting dates and associated agenda closing dates for the Osteopathic Recognition Committee are posted on the Osteopathic Recognition page.


Career Opportunities

The ACGME is always interested in finding talented, dedicated individuals to join the organization and support its mission to improve health care and population health by assessing and enhancing the quality of resident and fellow physicians' education through advancements in accreditation and education.

View Open Positions